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Minutes - July 2015

posted Oct 1, 2015, 1:41 AM by Google Administrator   [ updated Oct 1, 2015, 1:51 AM ]

MINUTES OF FUNRAISERS OF COLYTON SCHOOL COMMITTEE MEETING

TUESDAY 28 JULY 2015 7PM 

PRESENT:               L Stone, L Hills, D Franklin, M McCallum, K Brown, E Scott, M Beard, J Shortall, M Poyzer, B Holm, K Noon

APOLOGIES:         P Hislop, S Young

MINUTES OF LAST MEETING:         Read and accepted       Bridget/Megan

GENERAL BUSINESS:

Charity Status

As discussed at the last meeting, Emma Scott was looking into changing our committee status to a registered charity.  Only thing needed was 2-3 more officers of the committee to be nominated and accepted.  Nominations are as follows:

Emma Scott        -                                                                                     Kylie/Bridget

Jody Shortall     -                                                                                      Megan/Linley

Matt McCallum                 -                                                                       Lynda/Mary

The officers elected were duly signed off at this meeting.  Our constitution needed some amendments to conform to charity status and this was undertaken by Emma which was presented and the changes were accepted and passed.                  Jody/Mary

The amendments to the clauses in the constitution are as attached.

A lot of work put in for this, thank you to Emma.                

Soccer

Thank you to all who worked and helped organise the soccer prize giving night.  We made $252.00.  Maybe a touch tournament or something similar for Term 4.  Matt to finalise details and get back to committee.                       M McCallum

Balance of our account to this date $2,611.81      M Poyzer

Pet Day 2015

Need to start thinking about organising.  Work done by Jody so far:

·       Date confirmed Tuesday 3 November

·       Ribbons ordered

Need to get forms to the Association regarding animal numbers by end August.  Notice to go to parents to register animals by mid-August.  Christie Marshall contacted re coffee cart.  To be confirmed.                                                           M Poyzer

Quiz Night

·       Questions Done – payment due when school receives package

·       Austin Smith confirmed as Quiz Master

·       Food – in progress

·       Alcohol Licence – Registered with Council, waiting for assessment and acceptance

·       Alcohol Quotes – Have two (Liquorland and Beer Barrel), waiting for wine quote from Liquorland.       Mary

·       Lights and music – Wireless mic and lights/music with Brodie Noon Karla

·       Tables – ordered 15 @ $19.99 per table.  Expensive outlay.  ??Other options.  Matt to look into Village Valley Centre for quote.  Tables at the hall maybe available.  Table cloths to buy from spotlight/$2 shop      Bridget/Matt

·       Float

·       Advertising – outside school?  13 teams at this stage.  Teams growing nicely

·       Lions Club – Doormen, Barmen   Linley

·       Prizes – Basket of goodies (6) for winning team.  Progress.  Bubbly from J Pearce, other items from Wendy Bismark   Danny

·       Jobs on Night -   Clearing tables, Pens, Rubbish, Hot food, Milo tins for smokers outside               

·       Team Uniforms – for committee.  Look into what to wear   Karla

Next meeting Wednesday 19 August 7pm.  Meeting closed at 8.20pm

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