Fundraising‎ > ‎

Minutes - June 2015

posted Oct 1, 2015, 1:40 AM by Google Administrator   [ updated Oct 1, 2015, 1:53 AM ]


 PRESENT:               M McCallum, E Scott, L Stone, B Holm, K Noon, P Hislop, J Shortall, D MacMillan, L Hills, D Franklyn, M Beard, S Young

APOLOGIES:         M Poyzer, R Boyce, K Brown, S Cree

Minutes of last meeting:                Taken as read and accepted     Emma/Sue

General Business Arising from last minutes:

·       Hot Cross Bun Fundraiser made $80.  Well done Pam – relatively easy fundraiser not much work for $80 return.

·       IRD letter in reply to our query about a tax reduction.  We have qualified for a per annum reduction but only up to first $1000.   Some discussion regarding this and it was agreed that it seemed we may be able to apply for more.   Emma Scott to look into it. 

Progress: E Scott/M McCallum

·       ANZAC Day commemoration well done and much appreciated by whole community. Thanks to staff at school.

·       Sports Uniforms – hopefully to arrive next week before Kainui Cross Country.  BoT has kindly agreed to support committee funding this.  Quiz Night organised later in year to raise funds.



To be organised for Friday 4 September in Colyton Hall.

Questions and Organising of Set up (and other staff keen to help)             Austin/Matt

Quiz Master                     Austin Smith

Food – Platters on tables, savouries/pies, chippies, peanuts                      Linely

Alcohol – Liquor Licence, glasses, amounts                                                   Jody/Matt

Judges – For marking of questions after each round          Lynda, Danny & Emma

Lights/Sound – Brodie Noon kindly offered services                                    Karla

Tables – 20 tables seating 6 each and cloths (no chairs reqd)                      Bridget

Cash Bar – Prices same as ball previous year                                                  Linley/Danny

Advertising – Offer to school community first, then general public. Posters, website and newsletter home.  Registration form to be completed and paid in full to register.  To be commenced in two weeks                                                                                   Pam

Prizes –

·       Winning Team 6 packs of assorted goodies in a chilly bag             Danny

·       Best Dressed – round of drinks (Judges to decide?)

·       Heads and Tails interlude game - $50 cash per time                         Matt

·       ?Sponsorship                                                                                            Linley/Bridget

Float – Organised already                                                                             Megan

Bar and Bouncers – Colyton Lions                                                               Linley

Quote for Alcohol – Wine from supermarket, Beer and RTDs                 Mary

 ·       Soccer Wind Up and Prizegiving

Sausage Sizzle and Prizegiving on Monday 29th June 3-5pm. Matt to email other schools and inform them.  $2 per sausage, drinks, bread, onions, sauce.  Teachers to put up tent, organise BBQ and float.    Matt/Linley/Sue

Meeting closed 8.45pm.  Next meeting Tuesday 28 July 7pm